Special Session proposal

Special Session proposal

If you are interested in organizing a Special Session at MARSS2023, then please send a preliminary proposal (5-6 oral presentations, 20 min each) using Special Session proposal template to info(at)marss-conference.org by July 10, 2023. The organizer of a Special Session may later revise the list of the speakers as well as include new speakers until August 10, 2023. MARSS aims at increasing the number of female speakers, your contribution will be highly appreciated.

A preliminary Special session proposal is optional; however, it is very important for MARSS Organization Committee. The conference can accommodate maximum 36 technical sessions (Special sessions + regular sessions) with total 216 presentation slots. We have to know (at least roughly) as early as possible how many Special sessions will be offered, to estimate the maximum number of papers that can be accepted for presenting in regular sessions. For this reason, please submit your preliminary Special session proposal by July 10, 2023 even if there are only few committed speakers at this time point. As mentioned above, the Special session organizer still has time until August 10, 2023 to complete the Special session and submit the final list of the session speakers.

Special Session proposals are normally approved by default if the topic fits MARSS scope, so that a formal acceptance of the proposal from the Organization Committee is not required. In uncertain cases the proposer will be immediately contacted by the Organization Committee.

You may offer two options to the speakers in your Special Session:

  1. The first option is to submit a full paper (5-6 pages) to the conference. The full paper submission deadline is July 10, 2023. During peer reviewing, plagiarism check will be made prior to the formal acceptance, to be able to include the final paper into the IEEE Xplore® digital library. Plagiarism, including self-plagiarism, will be rejected.
  2. The second option is to make a presentation without submitting a full paper. In this case, the speaker may submit a short paper by August 10, 2023, (1-3 pages, no inclusion into the IEEE Xplore® digital library), or the speaker may present in the Special Session without paper submission.

Each paper is to be submitted through MARSS2023 paper management system. The authors must select the suitable Special Session from drop-down menu on the submission page. The drop-down menu will include all Special session titles/organizers’ names from the preliminary Special session proposals, so that the authors can easily identify the suitable Special session.

Organization of a Special session will be acknowledged by appreciation allowance of 300 USD for each session (at least 5 registered presentations required). If you can attract more than 6 speakers, then it is sensible to try and organize two Special sessions, each session including 5-6 talks. In this case, the appreciation allowance will be paid for each Special session.

If less than 5 presentations of a proposed Special session are registered for the conference, then the registered speakers (less than five) will be allocated to other (regular) sessions by the Organization Committee. Unfortunately, appreciation allowance cannot be paid in such case.

Please read carefully the following two sections as – from our experience – these issues may arise easily and negatively influence the smooth preparation of your Special session:

  1. Be careful about your wording when you approach your colleagues and ask to contribute by a talk to your Special session. MARSS had a couple of cases in the past when a speaker in a Special session tried to dispute paying the registration fee and insisted of being “invited” by the Special session organizer. You need to explain your speakers that MARSS policy does not involve “invited speakers”, “VIP speakers”, or any other kind of “more valuable participants”, each conference participant has to pay the registration fee, including Plenary speakers, Special session speakers, Special session organizers, and all Chairs.
  2. There will be participants who are going to make a presentation in two different sessions at the conference. To avoid possible frictions or unexpected talk withdrawals in your Special session, remind your speakers in advance that 1) MARSS2023 does not accept more than two presentations by the same speaker, and 2) MARSS2023 registration fee covers only one presentation, the second presentation at the conference by the same speaker requires payment of an extra fee, see Registration.