Special Session proposal

Special Session proposal

Proposals for Special Sessions (5-6 presentations) with a session title and a list of presentations must be emailed to MARSS2019 secretariat info@marss-conference.org by February 15, 2019, please use Special Session proposal template. You may later revise the list of the speakers as well as include new speakers who will make a presentation without submitting a full paper (see below). The inclusion of new speakers into your Special Session is possible until May 15, 2019.

Special Session proposals are normally approved by default if the topic fits MARSS scope, so that a formal acceptance of the proposal from the Organization Committee is not required. In uncertain cases the proposer will be immediately contacted by the Organization Committee.

You may offer two options to the speakers in your Special session:

The first option is to submit a full paper (5-6 pages) to the conference. The deadline in this case is the conference submission deadline, February 15, 2019. Every paper has to be submitted in a regular way through MARSS paper management system (Easy Chair). The authors must select the suitable Special Session from drop-down menu in Easy Chair. The Organization Committee will rely on recommendation from the Special Session organizer. For this reason, assigned peer reviewers of submitted full papers will be advised to handle such papers slightly differently from regular submissions. As part of the reviewing, plagiarism check will be made prior to the formal acceptance, to be able to submit the final paper to the IEEE Xplore® digital library. Plagiarism, including self-plagiarism, will be rejected.

The second option is to make a presentation without submitting a full paper. In this case, the speaker may submit a short paper (1-3 pages, will be included into MARSS2019 proceedings on USB drive), or the speaker may present in the Special Session without any paper submission. The Organization Committee will, again, rely on recommendation from the Special Session organizer and include the presentation into the conference program. You may include new speakers in your Special Session until May 15, 2019.

Some professionals may be interested in receiving a formal invitation to deliver “Invited talk” at the conference. You can offer this to the speakers in your Special Session. The Organization Committee will provide such invitation upon your request. However, please inform your contributors that 1) each speaker in a Special Session, including the mentioned “invited speakers”, has to pay MARSS2019 registration fee, and 2) the designation “Invited talk” won’t appear in the conference Technical Program.

From our experience, there will be a few professionals who are going to make a presentation in two or even three different Sessions at the conference. To avoid any possible frictions or unexpected talk withdrawal in your Session, please remind the speakers in your Session that MARSS2019 registration fee covers only one presentation at the conference, any further presentation by the same person requires payment of extra fee indicated on the registration page of MARSS2019 website.

Special Session organizer(s) will benefit from appreciation allowance of 300 Euro for each organized Special Session (at least 5 registered presentations required to set up a Session).

In case less than 5 presentations are registered for the conference, the Program Chair and the Organization Committee reserve the right to re-assign these presentations into regular sessions.

We kindly ask you to bear in mind that payment of MARSS2019 registration fee (Early Bird fee by April 15, 2019, or the regular fee after April 15, 2019) is required from every conference participant, including Keynote and plenary speakers, Special session organizers, as well as all Chairs and members of conference committees.